• Event Support: Assisting in planning and executing a variety of internal and external events, from small VIP get-togethers to larger conferences. You will be responsible for handling both virtual and in-person events, with a focus on onsite logistics in Chicago.
• Venue and Vendor Coordination: Research venues, supporting vendor communications, and help manage relationships with vendors and partners.
• Brand Representation: Ensure Basis Technologies is well-represented at events by adhering to brand guidelines and overseeing event setup, including signage and branded materials.
• Onsite Event Logistics: Be available to assist with setup, registration, name badges, and collateral for in-person events, primarily in Chicago. Coordinate with venue staff and troubleshoot onsite issues as they arise.
• Event Administration: Manage event registrations, guest lists, and communication cadences. Assist with creating marketing websites and coordinating email communications for events.
• Post-Event Follow-Up: Assisting with post-event surveys and help analyze success metrics for continuous improvement.
• Collaboration: Collaborate with the Field Marketing & Events Manager and other team members to provide seamless event support, both behind the scenes and onsite.
• Supply Management: Managing the marketing team supply closet and inventory, including shipping supplies to events as needed from the Chicago office.
• Internal Communication: Keep internal teams informed and engaged with event timelines and deliverables.

WHAT YOU BRING TO THE TABLE

• Must be based in Chicago with reliable transportation
• 2+ years of event planning or marketing support experience
• Strong organizational skills and keen attention to detail
• Ability to work independently while collaborating closely with cross-functional teams
• Adaptive, proactive mindset with strong problem-solving skills
• Experience coordinating and executing both virtual and in-person events
• Comfortable working in a fast-paced environment and taking on a variety of responsibilities
• Proficiency with event management systems is a plus

WORK SCHEDULE AND ADDITIONAL REQUIREMENTS

• Primarily remote role, with the expectation to work from the Chicago office a few times a month
• Expected schedule: Monday through Thursday, 15–25 hours per week, with flexibility to work additional hours during peak seasons (spring and fall)
• Travel within Chicago for in-person events, and ability to travel out of state for select events 1–4 times per year
• Growth Opportunity: Potential for the role to evolve into a full-time position

BONUS POINTS

• Familiarity with event management platforms like Splash
• Familiarity with project management tools like Asana
• Strong negotiation skills
• Experience reviewing hotel and venue contracts
• Interest in the ad tech or advertising industry