Newark, NJ client has a contract opportunity for an HR Assistant who will be responsible for Invoice Processing and reconciliation ensuring invoices are accurately recorded, processed, and paid in a timely manner from multiple areas of the HR business.

Hybrid Flexible: Newark and Edison, NJ (work can be performed remotely but require some level of in-person/on-site interactions on a regular basis where expectations are set by management)

Responsibilities

• Point of contact for all HR vendor managers, fielding inquiries on invoice receipt, payment dates and reconciliation reports.
• Understanding of basic procurement functions including Purchase Order Requisitions.
• Reporting responsibilities; Comparing purchase orders to budget amounts and reconciled invoices, terms of payment, and other charges
• Understanding of basic accounting functionality including monthly close activities including Accruals and Journal Entries
• Preparation of HR benefit files for headcount allocation and payment submission
• Establish and maintain partnerships with HR Vendor managers and finance department.
• Record retention and assistance for audit testing

Requirements:

• Bachelor's degree in Human Resources
• Ability to handle multiple priorities
• Strong verbal and written communication skills
• Experience with applicant tracking systems a plus
• Must have strong knowledge of Word and Excel.
• Must be organized, high-energy and have a strong attention to detail
• Ability to learn and apply HR practices, policies and procedures and maintain confidentiality and handle sensitive information
• Ability to clearly communicate with HR partners and Corporate Finance in email and reports.
• Excellent knowledge Microsoft Office Software with advance skills in Excel.
• Requires ability to learn and use various HR systems and data sources such as SAP/HR module.
• Knowledge of Ariba and Catalyst.

Reference: 1037622

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