About Bedrock

Bedrock is a full-service real estate firm specializing in innovative city-building strategies, reaching far beyond the boundaries of bricks and mortar. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $6 billion to acquiring and developing more than 100 properties in Detroit and Cleveland, including landmark developments at the Hudson’s Site, Book Tower, City Modern and the May Company Building.

Bedrock’s portfolio totals more than 19 million square feet of office, retail, residential, industrial and hospitality space within new construction and adaptive reuse projects.

• Manages Information with the highest level of confidentiality to the Property Administrator 

• Prepares reports, presentations, documents, and other correspondence 

• Serves as liaison to the tenants to ensure quality service 

• Coordinates tenants relation activities 

• Coordinates tenants move-ins and move-outs 

• Ensures the dissemination of information to tenants, team, building contractors, security team, etc. 

• Maintains tenant and vendor files and contact lists 

• Assists in the coordination of service contracts and prepares purchase orders 

• Receives work order requests and reports requests to the responsible team and maintains the associated logs and reports 

• Oversee and provide direction to on-site security, the day porter, and the janitorial team as needed 

• Manages work order queue

• Prepares tenant rent letters, reconciliations, and invoices 

• Schedules meetings, reserves conference rooms, and coordinates conference calls 

• Creates tenant and vendor badges, and coordinates loading dock access requests 

• Monitors inventory and orders janitorial supplies, office supplies, and snacks 

• Ensures all tenants and vendors have valid certificates of insurance on file 

• Prepares and submits work orders and vendor logs 

• Manages shared electronic building file organization 

• Coordinates daily day porter assignments and weekend coverage schedules 

• Manages all board meetings, including the structure, time allocated for parties to present, and agendas

• Receives and codes invoices 

• All other duties as assigned

Position Requirements

• High school diploma or GED, or vocational degree (required)

• Associates or bachelor’s and/or prior technical experience (preferred)

• 1 Year of office administration experience (required)

• 2 years of experience in high level face to face client facing roles (required)

Position Qualifications

• Able to problem-solve at a basic level

• Able to perform tasks within established procedures

• Ability to concentrate and complete tasks

• Ability to handle customer information

• Must be organized and have strong attention to detail

• Knowledge of “CDD” Community Development Districts is highly preferred

• Knowledge of Real Estate is preferred

• Exceptional interpersonal and communication skills  

• Relates well to others, builds effective relationships, and can diffuse high-tension situations  

• Strong multi-tasking and prioritizing abilities while being nimble  

• Ability to work on multiple projects at once ensuring all projects are completed  

• Demonstrated integration and strategic planning skills   

• Acts independently  

• Analyzes situations   

• Attends to details and able to multitask

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.

Disclaimer

This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

Bedrock is an equal-opportunity employer.