ABOUT BEDROCK  

Bedrock is a full-service real estate firm specializing in innovative city-building strategies, reaching far beyond the boundaries of bricks and mortar. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $6 billion to acquiring and developing more than 100 properties in Detroit and Cleveland, including landmark developments at the Hudson’s Site, Book Tower, City Modern and the May Company Building.

Bedrock’s portfolio totals more than 19 million square feet of office, retail, residential, industrial and hospitality space within new construction and adaptive reuse projects.

For more information on Bedrock’s projects, visit bedrockdetroit.com or engage with us on Facebook, Instagram, Twitter and LinkedIn. 

Position Summary

The Executive Assistant will provide executive administrative support to Bedrock’s General Counsel.  Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This executive assistant position requires high-level administrative expertise with a willingness to pitch in and do what is needed in a dynamic and fast-paced environment.

Essential Functions

• Processes and organizes a high volume of internal and external communication and documents which includes files (both electronic and paper), mail, email, and voicemail

• Identifies priority communications, immediately alerting leader as necessary

• Manages email by drafting responses on the leader’s behalf and distributing them to other team members as necessary

• Creates processes to increase efficiency

• Coordinates logistics and prepares materials for meetings, calls, and events

• Schedules and manages calendars

• Creates high level Power Point presentations for leadership to utilize during internal and external meetings

• Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts

• Makes personal and business travel arrangements, including the creation of itineraries, air, and hotel accommodations

• Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership

• Facilitates the accounting process by requesting purchase orders and trafficking invoices

• Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like

• Composes routine correspondence and schedules and coordinates team events,

• Records notes within meetings and communicates to the appropriate parties

• Conducts research, compiles data, and prepares drafts for consideration by senior leaders

• Acts as a liaison between their leader and common stakeholders

• All other duties as assigned

Position Requirements

• Approximately 1-3 years in an Executive Assistant related role where one has been directly supporting executive level leaders.

• Associates or bachelor’s and/or prior technical experience (preferred)

• Professional level verbal and written communications skills

• Strong proficiency in the Microsoft Office suite and similar software services (e.g., WorkDay, SalesForce, Westlaw/LegalTracker, Concur, Yardi)

Position Qualifications

• Able to problem-solve at a basic level

• Able to perform tasks within established procedures

• Ability to organize a daily workload by priorities

• Multi-task

• Focus on details to reduce errors and increase efficiency

• Organize work to maximize productivity

• Plan work projects to ensure efficiency

• A proactive approach to problem-solving with strong decision-making skills

• Manage time effectively to ensure all work is completed timely and effectively