Position Summary

This position will manage the WCC/WPNA accounts payable department, consisting of nine team members and reporting to the Director, Corporate Accounting. Direct reports include an Accounts Payable Supervisor, four Accounts Payable Specialists and an Accounting Coordinator. This position is responsible for ensuring adherence to company policies and procedures and developing close business relationships with various disciplines throughout the organization including tax, controlling, logistics, procurement, human resources, engineering and general accounting. Other key responsibilities include directing department activity to ensure timely vendor payments, setting department goals and KPIs to achieve company objectives, communicating and improving internal controls and processes and interacting with vendors. This position provides financial guidance and support to the company and serves as a point of contact for all payable matters.

Position Responsibilities

• Conduct mid-year and annual employee performance appraisals to develop staff and achieve NCA region strategic goals. Create an environment that encourages teamwork and collaboration
• Provide managerial direction and support on department processes and procedures, on utilization of AMEX and Concur platforms in support of the corporate travel program and on timely invoice payment processing.
• Coordinate policy directives with, WCC CFO, Human Resources and Procurement to meet company needs. Lead various departments to improve accuracy and timeliness of inputs, such as pricing, purchase order, receiver, invoice, and approval compliance.
• Ensure strong internal controls and initiate improvements for gaps. Direct efforts between the company, employees, and American Express to ensure effective processes and execution of daily tasks and resolution of issues. Provide new user setup and training. Lead system improvements and enhancements and build and maintain training tools for users. Train and manage AP Specialists, Administrative Accounting and Accounts Payable Supervisor.

• Manage the procure to pay process. Specific responsibilities include proper vendor set-up and relations, invoice processing and payment runs.
• Assist in developing and maintaining systems and Accounts Payable related procedures and policies to ensure adherence to company guidelines.
• Collaborate to implement training and changes within the department on all processes. Perform research, analysis, and management of various projects as assigned by the Accounting Director, or at the request of other departments. Provide accounting direction to project managers and operations staff and respond to financial questions or concerns to meet business needs.
• Engage directly with business partners around the globe, ensuring a high level of customer satisfaction.
• Review vendor statements and resolve issues. Provide direction and support to resolve blocked invoices and follow up on past due invoices and missing credits.
• Manage execution of month end close activities related to Accounts Payable. Determine accrual amounts for various Accounts Payable related items for appropriate financial statement recognition. Perform analytical review of Accounts Payable general ledger accounts for accuracy and reasonableness. Complete quarterly and annual audit schedules for external auditors and resolve all accounts payable audit questions

• Lead continuous efforts to improve operations, decrease turnaround times, and streamline work processes. Work cooperatively and jointly to provide quality, seamless customer service. Manage and review work of staff. Develop staff in best practice techniques. Coordinate workload assignments to ensure efficient use of team resources.
• Create rebill documents, cash application of wire transfers, complete journal entries and clear AP document postings as needed. Review and resolve GR/IR differences.

• Reconcile and prepare 1099’s in accordance with tax regulations using outside software service. Analysis includes one-time vendor and applicable account review for any outliers

Position Requirements

• Bachelor's degree in Accounting, Finance, or related field, 5 years relevant experience, 3+ years leadership experience, CPA preferred
• Extensive SAP knowledge
• Multi-state sales and use tax knowledge
• 1099 compliance knowledge
• MS Suite, strong Excel skills
• Accounts payable processing experience (high volume preferred).
• Supervisory or manager of staff experience, leadership skills, vision for continuous improvement and ability to educate and train staff
• Strong communication skills and ability to prioritize and multi-task under pressure

• Compensation and Incentive plans
• Medical, Dental, and Vision Insurance effective day 1
• Paid Time Off in addition to personal days and holidays
• Paid parental leave
• Wellbeing fund
• Flexible hybrid work arrangements
• 401(k) with company match
• Education Assistance Program
• Career development and advancement opportunities
• Support for Community Involvement